The road to financial success for a small or medium-sized business is not paved with yellow bricks but by securing the right financing option to match a business’s needs—but which financing option is best for your business? Many startups and small to medium-sized businesses cannot secure a traditional bank loan because of a lack of financial history. This is where other financing options, such as invoice factoring and purchase order financing, come in to bridge the gap.
In this article, we will examine the purpose of these types of financing, and help you determine which option is best suited for your business. Invoice factoring Invoice factoring is a versatile financial tool for businesses of almost any size and industry. When a business factors its invoices, it sells its accounts receivable to an invoice factoring firm. The factoring firm advances cash to the business and then collects on the outstanding invoices. The balance is paid to the factoring firm minus a service fee. Is invoice factoring the right option for your business? Invoice factoring may be the right option for your business if: ● You need more immediate cash flow. Invoice factoring provides businesses with immediate access to cash, which is crucial for covering expenses or taking advantage of time-sensitive opportunities. ● You want to extend longer credit to customers. Invoice factoring allows businesses to offer longer payment terms to customers without taking a bite out of their cash flows. ● You want to lower bad credit risk. Factoring firms typically handle credit checks on customers, reducing the risk of non-payment for your business. ● You want to avoid debt. Factoring does not incur debt (unlike traditional bank loans). ● You desire to spend more time focusing on core business activities. With the factoring firm handling collections, you are now freed up to handle the core business responsibilities only you can do. ● You need a customized agreement. Factoring agreements can be structured and customized to meet the specific needs of your business. Purchase order financing Purchase order financing is a type of short-term financing that can help your business pay for the inventory needed to fulfill incoming customer orders. In purchase order financing, a business receives an order from a customer, determines the costs, and applies for purchase order financing. If the business is approved, the purchase order financing company will pay the supplier for the order (or a percentage of the order, depending on the agreement), and the business will send an invoice to the customer and the purchase order financing company. The customer will pay the purchase order financing company, who will deduct their fees and then send the business the remainder of the funds. Is purchase order financing the right option for your business? Purchase order financing might be the right option for your business if: ● You want to expand your customer base. Purchase order financing enables businesses (especially small businesses) to accept larger orders and acquire new customers. ● You need to improve your cash flow. Purchase order financing provides immediate funds to cover supplier costs, which helps your business manage any cash flow challenges and take advantage of great sale opportunities. ● You have a seasonal spike in sales. Businesses facing a surge in orders during peak seasons can use purchase order financing to meet the increased demand without draining their cash reserves. ● You want to grow your business. Purchase order financing creates financial flexibility you can use to expand your business by investing in expansion activities (such as purchasing new equipment or entering new markets). Both invoice factoring and purchase order financing have the potential to grow your business, free up your cash flow, and help you succeed. Looking for financing options for your business? We can help. Prairie Business Credit is a national working capital provider to young, growing, or recovering businesses. We offer accounts receivable financing, purchase order financing, and equipment financing. Our company serves both as a trusted financial resource and consultant to entrepreneurs dedicated to building their businesses and ensuring their success.
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99.9 percent of U.S. businesses are small businesses, according to data from the U.S. Small Business Administration. Whether you start from scratch, inherit a legacy business, or purchase an already-established business—the dream of owning a business and becoming an entrepreneur is alive and well in the U.S. today. But all businesses have this in common: the need for capital. Whether it’s to fund a startup, expand business growth, or cover a rough patch, all small businesses need it.
Whatever stage of business you are in, finding the right partner can be the help you need to keep moving forward—for over 30 years, Prairie Business Credit has been partnering with businesses to support business growth. The Prairie Business Credit story Trevor Morgan started Prairie Business Credit in 1993 after 20 years of experience with regional banks and private finance companies. Dylan Morgan, Trevor's son, joined Prairie Business Credit in 2003 to continue in his father's footsteps by learning the family business. Prairie Business Credit serves both as a trusted financial resource and consultant to entrepreneurs in many industries including manufacturing, distribution, technology, service, equipment finance, importing, and staffing. How Prairie Business Credit can help your business There are two ways Prairie Business Credit gives cash to your business: 1. Purchase order financing. 2. Factoring. Purchase order financing is a type of short-term financing that can help your business pay for the inventory needed to fulfill incoming customer orders. In factoring, a company turns over its account receivables to a factoring company. The factoring company gives the business an advance and then follows up with customers for invoice payments. Once invoices are paid, the client company receives the balance minus a fee. Both types of financing can be just the bridge a business needs to cover a cash gap and succeed in growing and reaching its goals. The reasons a business may need: Purchase Order Financing ● Being unable to qualify for traditional bank loans. ● Needing the capital to operate at a larger capacity to fulfill orders quickly. ● Requiring a trustworthy company to help shoulder some of the burden while the business experiences new growth. Factoring ● Needing better cash flow management. ● Capturing new sales opportunities. ● Being too new for a bank loan. How Prairie Business Credit has helped businesses succeed Since its inception, Prairie Business Credit has helped nearly 70 percent of its clients progress to bank or self-financing. From its Chicago base, Prairie Business Credit has served clients from coast to coast with the funding and advice they need to stabilize, succeed, and grow.
Looking to secure working capital for your business? Whether you are a new business, going through a rough financial season, or hoping to take advantage of an exciting growth opportunity, we can help. Prairie Business Credit is a national working capital provider to young, growing, or recovering businesses. We offer accounts receivable financing, purchase order financing, and equipment financing. Our company serves both as a trusted financial resource and consultant to entrepreneurs dedicated to building their businesses and ensuring their success. Running a successful business in a niche market can be a rewarding experience if you do it well. Niche markets come with unique challenges and benefits, and while they are not for everyone, for those who succeed, selling in a niche market can be a rewarding and profitable experience.
One way to become successful in a niche market is to use purchase order financing to turn the cons into pros, and to make the most of the opportunities niche markets present. Pros and cons of a niche market The pros:
The cons:
A pro can quickly become a con in a niche market if handled incorrectly (for example, selling to a smaller customer base). If a business can complete orders quicker with high quality, the smaller customer base will work in its favor with positive reviews and word-of-mouth recommendations. On the other hand, if a niche business is unable to fulfill its orders, it can become marked with a bad reputation among customers who will give negative word-of-mouth reviews. How purchase order financing helps you succeed in your niche market Thriving in a niche market means being the bigger fish in a small pond, which requires resources. Purchase order financing is a type of short-term financing that can help your business pay for the inventory needed to fulfill incoming customer orders. Businesses often use purchase order financing to:
Niche markets have clearly defined target audiences with customers who know what they want. These customers will give positive or negative feedback to the rest of the community. Purchase order financing will enable your business to stand out as you will be able to fulfill larger orders at a pace that surpasses your competition, leading to a faithful customer base and a strong reputation in the community you sell to. What to look for in a purchase order financing partner Businesses want to choose well when picking a purchase order financing partner as their name and way of treating suppliers and customers will become connected to the business’ name and reputation (of even greater importance in a niche market). When looking for a purchase order financing partner, business owners want to find a company that:
Conclusion Niche markets can be hard to succeed in as they present unique challenges and opportunities—purchase order financing can be a great option for niche-market businesses to gain an edge over their competition and build a loyal customer base. Are you a niche market business looking to partner with a purchase order finance company? We can help. Prairie Business Credit is a national working capital provider to young, growing, or recovering businesses. We offer accounts receivable financing, purchase order financing, and equipment financing. Our company serves both as a trusted financial resource and consultant to entrepreneurs dedicated to building their businesses and ensuring their success. You’ve done it; you have started your own business—many obstacles and challenges have already been overcome to reach this point, and more lie ahead. Now, you must break down barriers to create a solid market entry, gain customers, and build an excellent reputation to ensure lasting success for your business.
Startups can have difficulty gaining financing for their business; they have not been in business long enough to establish the kind of credibility and financial history traditional bank loans require. But startups need sales and customers to gain credibility and build that history—so how do they get the financing to make that happen apart from a bank? Purchase order financing is an option many startups use to cover cash shortages and fulfill customer orders that they would otherwise be unable to afford. What is purchase order financing? Purchase order financing is a type of short-term financing that can help your business pay for the inventory needed to fulfill incoming customer orders. Reasons a business may need purchase order financing include: ● Having a large order they cannot afford to fill. ●Not qualifying for other types of financing, such as traditional small business bank loans. ● Facing a seasonal or short-term spike in sales. In purchase order financing, a business receives an order from a customer, determines the costs, and applies for purchase order financing. If the business is approved, the purchase order financing company will pay the supplier for the order (or a percentage of the order, depending on the agreement), and the business will send an invoice to the customer and the purchase order financing company. The customer will pay the purchase order financing company, who will deduct their fees and then send the business the remainder of the funds. While established businesses often use purchase order financing, it's an ideal option for startups, since traditional financing is more difficult to qualify for. The purchase order finance company will focus more on the orders received and the company’s ability to fulfill them. Purchase order financing companies also tend to move faster, enabling businesses to fulfill orders and sales quickly. Barriers faced by startups and how purchase order financing can help Creating a new business or startup is not for the faint of heart; there are many learning curves and processes to get in motion. Building a reputation and customer base in the market and competing with already-established businesses can be an uphill climb. Having the money to consistently make sales and fulfill orders is also challenging. Startups often fail when they cannot gain traction in making sales, getting new customers, or run out of cash to run their business, but are disqualified from getting bank loans. With purchase order financing, these barriers are removed or made much smaller. Purchase order financing: ● Requires fewer qualifications to apply than a traditional bank. A startup’s lack of financial history is not a barrier to qualifying for purchase order financing, as the purchase order financing company is more interested in the credit and financial stability of the business’ customers. ● Enables even a startup business to operate at a larger capacity. Instead of being held back from making more sales or fulfilling larger orders, purchase order financing enables businesses to operate at a larger capacity than the cash they have on hand. ● Shoulders part of the load while startups are getting established. Purchase order financing companies handle many of the details of sales transactions. In the whirlwind of a startup, it’s nice to have a partner who can shoulder some of the load. What to look for in a purchase order financing partner Businesses want to choose well when picking a purchase order financing partner, after all, their name and way of treating suppliers and customers will become connected to the business’ name and reputation. When looking for a purchase order financing partner, business owners want to find a company that: ●Is attentive to detail. A purchase order financing company will handle transactions and communication with a business’ suppliers and customers, so look for someone who will do it well and not overlook important details or information that create frustration and poor customer experience. ● Has a high rate of success among customers. Business owners don’t just want financing; they want to work with a partner who is invested in the success of their business and will foster trust and good communication. Look for a purchase order financing company that is well respected and positively reviewed by customers. ● Is efficient. The more quickly and smoothly sales go, the more a business can complete, and the more customers it can satisfy—an efficient purchase order financing company will help accomplish this. Successful market entry is vital for your startup, but there are many barriers in the way to making that happen. Purchase order financing can be a tool you use to take you from starting your business to growing your reputation and sales and establishing yourself in the market. Looking to secure working capital for your startup? We can help. Prairie Business Credit is a national working capital provider to young, growing, or recovering businesses. We offer accounts receivable financing, purchase order financing, and equipment financing. Our company serves both as a trusted financial resource and consultant to entrepreneurs dedicated to building their businesses and ensuring their success. A new year has begun, and you anticipate a record year of growth and profit for your business. Careful financial planning and management are key to making these goals a reality—and this is where cash flow forecasting comes in. In this article, we will talk about why cash flow forecasting benefits your business and how you can get started. What is cash flow forecasting? Cash flow forecasting is when a business estimates its future revenue and expenses for a given period (anywhere from one- to-12 months). Creating a cash flow forecast gives a business the ability to be the most efficient with its time and money and even take advantage of any windows of opportunity that may arise to increase sales or profits. Without a cash flow forecast, businesses can lack the key financial information needed to give them the confidence to grow. Businesses can also be taken off-guard by expenses or unexpected costs if they have not anticipated them ahead of time. Five benefits of cash flow forecasting Cash flow forecasting is a vital step for any business that wants to thrive. Cash flow forecasting helps businesses:
Five things to keep in mind when cash flow forecasting When business owners begin cash flow forecasting, they should keep these things in mind:
Cash flow forecasting gives businesses a financial roadmap to know where they’ve been, where they are going, and what hazards and possibilities may lie ahead. Looking for guidance on how to start cash flow forecasting today? We can help. Prairie Business Credit is a national working capital provider to young, growing, or recovering businesses. We offer accounts receivable financing, purchase order financing, and equipment financing. Our company serves both as a trusted financial resource and consultant to entrepreneurs dedicated to building their businesses and ensuring their success. If you have ever looked at your business’s financials and wondered whether you would have the cash to meet payroll or order new inventory, you know how important working capital is to keep your business running. Properly managing your working capital is key to your company’s basic financial health and continued success. It helps you maintain balance between growth, profitability, and liquidity.
Proper management of working capital, though, can be very challenging for businesses, across industries and company size. In this article, we’ll look at what working capital is and ways that businesses can boost their chances of securing it. What is working capital? Working capital is the difference between a business’s current assets and current liabilities or debts. Said another way, working capital is the cash you have access to in order to fund daily operations. As a financial metric, working capital is a measure of how efficiently a business is operating, and how stable it is in the short term, indicating whether it has sufficient cash flow to cover short-term expenses and debts. The challenges of maintaining working capital Across industries, businesses can face common obstacles to maintaining adequate working capital. These can include:
In addition to the above, many businesses may experience difficulty in securing traditional financing. Businesses that are small, young, or rapidly growing may not be able to meet the requirements for bank financing and other traditional funding. It also may be that the terms and repayment schedules for traditional financing are difficult to meet while remaining profitable. For these reasons, many owners of small and medium businesses turn to alternative financing and investor financing to help with working capital. Four ways businesses can improve their chances of securing working capital Business owners facing a cash crunch can do a few things to improve their chances of securing working capital. These include:
Using invoice factoring to secure access to working capital In invoice factoring, a company turns over its account receivables to a factoring company. The factoring company gives the business an advance and then follows up with customers for invoice payments. Once invoices are paid, the client company receives the balance minus a fee. Because it offers fast access to working capital without the difficulties inherent to traditional financing, invoice factoring can be a good option to solve short-term gaps in working capital for businesses at almost any stage. Looking to secure working capital for your business? We can help. Prairie Business Credit is a national working capital provider to young, growing, or recovering businesses. We offer accounts receivable financing, purchase order financing, and equipment financing. Our company serves both as a trusted financial resource and consultant to entrepreneurs dedicated to building their businesses and ensuring their success. Wondering if invoice factoring is the right financing method for you? Invoice factoring is a versatile financial tool for businesses of almost any size—and in almost any industry. An alternative to traditional financing, it can provide immediate access to working capital.
When a company factors its invoices, it sells its accounts receivable to an invoice factoring company. The factoring firm advances cash to the company and then collects on the outstanding invoices. The balance is paid to the company less a service fee. Invoice factoring is used in a variety of different scenarios, from start-up to high growth to recovery, and it can also be used across industries. This article looks at how invoice factoring can help in different industries. Understanding how it might be used to address the unique dynamics of your industry or market can help you make informed decisions about managing your business's cash flow. Manufacturing and distribution Manufacturing and distribution businesses often contend with long lead times and production cycles that can result in extended or delayed payment terms. Sometimes seasonality creates revenue fluctuations that can cause cashflow gaps, which can hinder operations and growth. And, of course, the continued supply chain pressures of the last few years have also played a role. How factoring helps: Invoice factoring provides quick access to cash, which can help manufacturing and distribution companies purchase raw materials, cover production and operations costs, and promptly fulfill new customer orders. Transportation and trucking Companies in the transportation industry often grapple with high operating costs, including acquisition and upkeep costs for vehicle fleets. Continued high fuel prices add additional pressure. How factoring helps: Invoice factoring can help transportation industry businesses cover fuel and maintenance costs, meet driver payroll, and expand or upgrade their fleets, without the need to wait for shipper or broker payments to arrive. Food and beverage Food and beverage manufacturers and distributors must navigate variable demand and procurement of perishable ingredients that can make inventory management a challenge. How factoring helps: With invoice factoring, businesses in the food and beverage industry can more easily maintain consistent inventory levels and ride seasonal demand fluctuations while also meeting supplier payment terms—in the end to satisfy customers in grocery stores, restaurants, and more. Professional services Professional services businesses may face mismatches in revenue and expenses, especially during seasonal peaks and valleys or when a large client is late paying invoices or retainers. Some professional services businesses like staffing companies, IT, and skilled consulting firms commonly rely on invoice factoring to smooth out these financial cycles. How factoring helps: With invoice factoring, businesses in the professional services industry can access working capital for needs like payroll as well as expenses like insurance premiums, IT and software investments, and more. Invoice factoring can give these companies access to the cash they need to meet immediate needs even when customer payments or retainers are delayed. As a financing method, invoice factoring is versatile enough to meet the specific needs of a variety of different industries, including these as well as many more. No matter your industry, factoring can be a valuable tool to improve cash flow, manage expenses despite variable demand, and support company growth. Looking for guidance on how factoring works in your industry? We can help. Prairie Business Credit is a national working capital provider to young, growing, or recovering businesses. We offer accounts receivable financing, purchase order financing, and equipment financing. Our company serves both as a trusted financial resource and consultant to entrepreneurs dedicated to building their businesses and ensuring their success. Invoice factoring is a lifeline for many businesses, offering a quick infusion of cash to address a working capital crunch or service a new account. What does invoice factoring cost, though? And what determines factoring rates for invoice factoring? This article pulls back the curtain on key factors that influence factoring rates to give business owners much-needed information to make decisions about invoice factoring. What is invoice factoring? Definitions first, though: invoice factoring is a financial tool for businesses of any size to gain access to working capital. It’s an alternative to bank financing when traditional financing is not an option or may take too long. In invoice factoring, a business sells its accounts receivable to a factoring company. The business receives an immediate cash advance, and the factoring company collects the outstanding invoices from customers. Once it does, the factoring company pays the business the balance minus a service fee. Factors affecting factoring rates While “what does factoring cost?” is a common question, the answer can depend on a variety of factors. These can range from the risk the factoring company takes on in collecting on outstanding invoices to the type of factoring. Let’s break down each aspect for more insight on why and how they affect invoice factoring rates.
Finally, not all invoice factoring companies are created equal. Administrative and discount fees can shape rates and can vary widely between companies. Some companies may be more flexible with rates and terms than others, too. Be sure to thoroughly review the policies and fee structure when considering factoring your invoices. As a business owner, it’s crucially important that you make the best decision for your business by understanding the factors that determine factoring rates. When you do, you can use invoice factoring as a strategic financial tool to increase business stability.
Looking for help demystifying factoring rates? We can help. Prairie Business Credit is a national working capital provider to young, growing, or recovering businesses. We offer accounts receivable financing, purchase order financing, and equipment financing. Our company serves both as a trusted financial resource and consultant to entrepreneurs dedicated to building their businesses and ensuring their success. Maintaining a healthy cash flow in a business is a complex juggling act, even for successful companies. Navigating the constant ebb and flow of income and expenses requires steering through threats to financial stability, like late payments, inaccurate invoices, and even customer disputes. In this article, we share some of the most common accounts receivable challenges business owners face along with strategies to overcome them. When you do, you will optimize your accounts receivable challenges and improve your business’s cash flow management.
The role of accounts receivable in ensuring business stability Let’s first look at why accounts receivable plays such a crucial role in maintaining a healthy cash flow in your business. Accounts receivable refers to the outstanding amounts owed to a business by customers or clients for the goods sold or services rendered on credit. In other words, it’s the money that you are owed but expect to receive in the future for what you have sold or done. Effective management of accounts receivable is a matter of timing. With prompt payment from customers, you have access to the cash to cover expenses and fund day-to-day operations in your business as well as reinvest and grow. Four common challenges in accounts receivable Common challenges to accounts receivable can include:
Late payments Invoices for goods extended on credit or services rendered will include payment terms, such as “due upon receipt” or “Net 30.” These payment terms are intended to set a due date that helps to maintain cash flow in your business. Late-paying customers, though, can throw a wrench in your careful cash flow planning. To avoid late payments, it is important to set clear payment terms with new customers and to promptly follow up on any late payments, especially if they represent a significant sum. Inaccurate or incomplete invoices Invoice errors or missing information can cause problems (and even disputes) in payment processing. Inaccurate invoices can cause your customers to question the validity of charges. Missing details, including itemized descriptions, prices, quantities, and payment terms can delay processing—as well as strain customer relationships. To avoid these problems, create accurate and detailed invoices that are easy for your customers to understand. Verify the customer’s name, company, billing address, and contact information. Provide a detailed itemization including each product or service, along with description, quantity, unit price, and any applicable discounts or taxes. Clearly indicate the total amount due—and the payment due date. Inefficient collections processes Without a structured collections process, it is difficult to track outstanding invoices and ensure timely payment. Missed or delayed follow-up can prolong payment cycles and burn valuable staff time in addition to hamper cash flow. To stay on top of collections, establish a consistent schedule for sending invoices and reminders to customers that have missed their due dates. Automating reminders via your accounting software or CRM tools can help to streamline collections communication. Disputes and nonpayment Sometimes, customers dispute charges or refuse to pay. Customer disputes can stem from misunderstandings, incorrect invoices, or dissatisfaction, while nonpayment can result from financial difficulties or even avoidance. Whatever the reason, disputes and nonpayment can be a direct threat to a business’s financial stability. Establishing clear lines of communication, especially in fraught customer situations, is key. Keep detailed records of any customer interactions, including email and phone conversations. Many companies create escalation and dispute resolution processes that may include mediation and collections, as well as flexible or renegotiated payment terms. Strategies for addressing accounts receivable challenges To reduce or eliminate common accounts receivable challenges, start by assessing your current processes. Implement streamlined invoicing processes and offer convenient payment options, including online and automated payments. Provide clear and timely communication and be proactive in addressing customer relationship management when necessary. Sometimes, though, problems arise, whether from staffing shortages or process shortfalls. When this happens, even successful businesses can face serious cash flow challenges from accounts receivable problems. Consider where and when your business could benefit from outsourcing your accounts receivable management, which can help lower risk—and allow you to gain more control over your cash flow. Looking to resolve one of these common accounts receivable challenges? We can help. Prairie Business Credit is a national working capital provider to young, growing, or recovering businesses. We offer accounts receivable financing, purchase order financing, and equipment financing. Our company serves both as a trusted financial resource and consultant to entrepreneurs dedicated to building their businesses and ensuring their success. You’re on the hook for inventory and materials, but your invoices are still outstanding. And your business has to make payroll next week, and rent is due the week after. Then an order comes in, the biggest one you’ve landed yet—and all of a sudden, you’re wondering if your business can fulfill it. What do you do?
Purchase order financing can be the answer you’re looking for to keep things running smoothly. Through purchase order financing, you can secure the cash to fulfill your commitments and pay for inventory and supplies, all before you ever receive payment from a customer. This article will explain what purchase order financing is and how your business can benefit from it. What is purchase order financing? Purchase order financing is a type of short-term financing that can help your business pay for the inventory, materials, or services to fulfill incoming customer orders. Purchase order financing can help your business land sales or new accounts that you might not otherwise have the funding to service. Purchase order financing can benefit new businesses as well as established companies that are rapidly growing or facing a working capital shortage for any number of reasons. How does purchase order financing work? There are four parties in purchase order financing: the financing company, the client, the supplier, and the customer. Here is how the parties work together in traditional purchase order financing agreements:
When to use purchase order financing Wondering whether to use purchase order financing? Common scenarios in which many business owners opt to use this financing option include:
Qualifying for purchase order financing The purchase order financing approval process is often fast, with approval in days to up to two weeks. It depends on how quickly purchase order details can be provided and confirmed and is contingent upon meeting other requirements of the lender. In general, you will need to provide the lender information about your business, the customers involved, and your company’s financial history. In addition, approval for purchase order financing may hinge on how much of a credit risk your customers pose, not your business. Lenders will also consider profit margin as well as your business history in deciding to extend purchase order financing. Purchase order financing can be an option for newer businesses and those rebuilding credit, making it an option when traditional bank financing is not available or not enough. There are key advantages of purchase order financing that any business owner pursuing it should consider. These include:
Regarding the cost, purchase order financing rates can vary depending on suppliers’ costs and payment terms. Interested in exploring purchase order financing? We can help. Prairie Business Credit is a national working capital provider to young, growing, or recovering businesses. We offer accounts receivable financing, purchase order financing, and equipment financing. Our company serves both as a trusted financial resource and consultant to entrepreneurs dedicated to building their businesses and ensuring their success. |
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